Marketing Communications Specialist

Position Summary

• Oversees marketing operations and activities across Medical and Commercial teams

• Executes congress seminars, webinars, and in-person events, including full logistical coordination

• Develops and updates marketing materials; manages contracts, vendors, and budgets

• Leads digital marketing initiatives and performance analysis

• Ensures all activities comply with internal policies and relevant regulations by partnering with Compliance, Regulatory, and Legal

• Manages external vendor relationships and negotiates agreements in coordination with international teams

• Reports directly to the Marketing Manager, Japan

Key Responsibilities

• Communicate and collaborate effectively across multiple departments

• Manage and prioritize multiple concurrent projects; research vendors and update stakeholders

• Work with agencies on new leavepieces; maintain and update existing materials and resource libraries

• Produce event artwork and support website content updates

• Procure branded materials and support seminar execution

• Coordinate speaker logistics, contracts, and onboarding with Event Coordinators

• Prepare invitations and manage approval workflows

• Lead webinar setup with external vendors

• Support enhancements to website customer experience

• Collaborate with third-party media to strengthen product visibility

• Manage marketing budget, invoices, HCP fees, POs, and vendor setup

• Analyze digital marketing performance and identify improvement opportunities

• Support PR initiatives alongside the Communications team

Required Qualifications

• Bachelor’s degree in Science, Marketing, Business, or related field, or 5 years relevant experience in lieu

• 5+ years’ experience in medical, commercial, marketing, or communications roles

• Demonstrated ability to perform core duties independently

• Strong communication and interpersonal skills

• Effective collaboration across cross-functional teams

• Advanced proficiency in Microsoft Word, Excel, and PowerPoint

• Fluency in Japanese with business-level English

• Must already hold full-time work authorization in Japan

Employment Terms

• Confidential search; all shared information is handled discreetly

• Three-month probationary period with no change to employment conditions

• Indefinite-term contract with one-month resignation notice

• Overtime, holiday, or weekend work may be required with appropriate compensation

Compensation & Benefits:

• Annual Salary:  7.5 ~ 12.5M JPY (based on experience, evaluation at interview and current salary levels)

• Flextime & Hybrid Workstyle